Documenting complex, operational buildings
BGIS supports large, active building portfolios across commercial, financial and infrastructure environments. Many sites remain operational during assessments and contain sensitive information, making accuracy and discretion critical from the start. Before any assessment, planning or project work begins, teams need a dependable record of the space as it exists—one that can be reused across workflows without introducing risk or disruption.
Creating reliable building records without repeat site visits
BGIS conducts frequent building assessments across large, complex facilities. Facility managers often oversee 50 to 100 buildings at a time, where teams can’t afford to guess.
Existing drawings were often outdated and traditional documentation relied on photos, notes and follow-up visits to fill gaps. That made it difficult to verify conditions, quantify assets or confidently scope work once teams left the site—especially across large, distributed portfolios.
At the same time, many environments required strict control over what could be captured, shared and retained, making data ownership and security non-negotiable from the start. In regulated or security-sensitive buildings, even small documentation gaps could lead to miscommunication or rework downstream. BGIS needed a consistent way to create accurate, validated building records that teams could rely on without repeat site visits or added risk.
It helped from a documentation standpoint—when clients ask if the site was completed, we can point to the visual record and say yes, it was captured that day.
Document once, reuse across assessments and projects
BGIS documented buildings using iGUIDE as part of its standard assessment and project workflows. Teams captured a complete visual and spatial record during site visits, then reused that documentation across condition assessments, capital planning and project delivery.
By creating a single, controlled system of record for each building, teams could validate conditions, derive quantities and support downstream work remotely—without returning to site or relying on incomplete legacy drawings.
Secure 3D building documentation
Created a verifiable visual record of each site that teams could reference long after the visit.
Floor plans and measurements
Enabled teams to quantify assets and validate layouts without relying on outdated drawings.
Redacted imagery for sensitive environments
Ensured documentation met security and privacy requirements in regulated facilities.
Controlled access via private portals
Allowed internal teams and stakeholders to view the data they needed without exposing sensitive information.
Operational wins for facilities and project teams
Fewer repeat site visits
Teams relied on a single, accurate building record instead of returning to site for validation.
More confident condition assessments
Assessors verified conditions and quantities using consistent visual documentation.
Faster project scoping and estimating
Project teams referenced shared scans to plan work and build estimates remotely.
Improved coordination across teams
Facilities, assessment, and project teams worked from the same trusted source of information.
One site visit, multiple service outcomes
By using iGUIDE as part of its spatial data workflow, BGIS transformed site visits into reusable assets that support multiple lines of work. The same building documentation feeds condition assessments, capital planning and project delivery—capturing accurate conditions of assets so teams can derive quantities, validate conditions and scope work without returning to site.
That meant teams weren’t relying on outdated drawings to do their jobs. Facility managers overseeing 50 to 100 buildings could estimate work remotely, coordinate with vendors and rely on the same verified information over time without returning to site.
Expanded value of each site visit
Captured data supports assessments, planning and project delivery—not just a single report.
Stronger support for capital planning and projects
Accurate quantities and visual context improve estimates, scoping and renovation planning.
Scalable service delivery across portfolios
Teams and vendors access trusted site data remotely, reducing travel and repeat visits.
Building records teams can rely on long after the site visit
iGUIDE has become a foundational part of how BGIS captures and reuses building information supporting long-term programs, not just individual projects. The documentation supports assessments, project planning and day-to-day decision-making, giving teams confidence that the data reflects what’s actually on site, even months or years later.
It’s hard to quantify, but there are people all throughout our organization—and on the client side—who are saving site visits by using it.
Author
Jennee Rasavong
Content Marketing Manager
Jennee is the Content Marketing Manager at Planitar, makers of iGUIDE, where she creates clear, practical content grounded in real customer workflows. Her work focuses on blogs, customer stories, and guides that help make complex tools easier to understand.